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Creating high-quality documentation for your product or knowledge base can be a time-consuming task. Sometimes, the process begins with a written article that is later converted into a video. However, in many cases, it is more efficient to start with a video recording and use AI to generate comprehensive written documentation from that content.
This method not only accelerates the documentation process but also helps businesses improve their SEO and make content more discoverable by large language models (LLMs). The following guide will show you how to efficiently convert video content into clear, shareable documentation, complete with screenshots and proper formatting.
Getting Started with Video-Based Documentation
Record a video demonstrating the process or feature you want to document. This approach works whether you are showcasing a product walkthrough, teaching a new process, or explaining a concept.
Once your video is finished, switch to the Document tab in your platform.
Click Generate Documentation to let the AI analyze your video and narration, transforming your spoken content into written instructions or an article.
Review the generated documentation. The AI will convert your narration into text and organize it into logical sections based on your video’s structure.
Formatting and Editing the Document
Use the familiar formatting options provided by the editor to adjust headings, add emphasis, or include bullet points where necessary.
Ensure that each section of your documentation flows naturally and retains the clarity of your original video narration.
Group related instructions into sections with Heading elements for improved readability. This structure also enhances the document’s SEO and helps LLMs to better understand its content.
Adding Screenshots from Your Video
Locate the key moments in your video that you’d like to illustrate with screenshots—such as clicks or important interface interactions.
Rather than capturing and editing screenshots manually, use the built-in tool to grab any frame directly from your video.
Open the Screenshot Selector, which highlights key events and sync markers along your video’s timeline. This feature makes it easy to locate significant frames without needing to scrub through the entire video.
Choose a screenshot that clearly demonstrates the step or action you’re documenting. You can select from the list of Sync Markers to easily find key events in the video. Click Add Screenshot to insert it into the appropriate place in your article.
For more precise visuals, use the Crop Tool to focus on key areas of the screenshot before inserting it into the document. This helps readers quickly understand the critical part of the interface.
Finalizing and Sharing Your Documentation
Once you’ve refined your document and added all necessary screenshots, review the content to ensure accuracy and completeness.
When your documentation is ready, click Export and choose your preferred format—RTF, Markdown,
or HTML. Each option preserves your formatting and screenshots.
Copy and paste your completed documentation into your CMS system.
Your article is now ready to be published or shared with your team and customers
Why Start with Video for Documentation?
Beginning with a video allows you to capture all steps accurately, making the process more natural than writing everything down first. It also helps keep instructions clear and visual, reducing misunderstandings.
Many businesses create this type of video-driven content to enhance their website’s SEO, as well as to ensure their knowledge base is indexed by LLMs for up-to-date customer support and improved findability.
The AI-powered workflow significantly reduces the time required to produce high-quality documentation, allowing teams to focus on what matters most—delivering value to their users and customers.
Best Practices
Speak clearly and narrate the steps as you perform them in the video. This makes AI-generated documentation more accurate.
Plan your video to cover all key functionalities and features that users may need documentation for.
Utilize visual cues or markers in your video to make screenshot selection fast and intuitive.
Take advantage of formatting features in the documentation editor to make your article easy to read and helpful for both SEO and LLM processing.